The Aspen Cycling Club (ACC) is permitted to run mountain and road bike races within Pitkin, Eagle, and Garfield counties. We will only run races on trails and roads for which we are permitted. We are committed to providing a safe and healthy environment for volunteers and racers. To ensure our events are safe and healthy we have developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Race Directors are responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 at our events and in our community, and that requires full cooperation among our board, staff, volunteers, and racers.
Only through this cooperative effort can we establish and maintain the safety and health of staff, participants, and the community.
Race Directors are responsible for implementing and complying with all aspects of this COVID-19 Preparedness Plan. Race Directors have our full support in enforcing the provisions of this policy.
Our COVID-19 Preparedness Plan follows Centers for Disease Control and Prevention (CDC), Colorado Department of Health, and Pitkin County guidelines related to COVID-19 and addresses:
- limits to gathering size;
- controls for social distancing;
- hygiene and respiratory etiquette;
- cleaning and disinfecting;
- communications and
Gatherings at races are limited to fifty people or less. Race entries are capped at 50 participants and there will be no friends, family, parents, or spectators allowed.
To limit the gathering size in start and finish areas all races are run as time trials, with racer start times spaced apart by 60 seconds. With start times spaced apart by 60 seconds and finish times anticipated under 50 minutes for each racer, no more than 50 riders will be racing at any given moment. Start lists are posted by 10:00pm the night before and racers are asked to show up at their assigned start time. Racers who show up early are sent away and asked to return at their assigned time. No more than ten racers are in the start or finish area at any one time.
Staff and volunteers will be limited to only those essential to run the race and manage the safety of racers.
Social distancing of six feet will be implemented and maintained between volunteers and racers. All staff and volunteers are provided with masks and gloves to wear while working. Racers are instructed to wear a mask when approaching staff and volunteers.
There are no race-day / on-site registration and race entry – no exceptions. Racers must register and pay online. ACC retains participant information for 30 days so that information can be used if contact tracing is necessary. In order to limit social contact for our staff and volunteers racers receive their race numbers at their first race and keep their race numbers for all races for the entire season.
Signage, barriers, and markings indicate where racers are to line up and maintain six feet of distance between racers in the start area.
Riders will be spread out across miles of road or trail, thus limiting mid-race contact between riders. In order to limit passing on the course racers are grouped by category and the categories will go out in order of anticipated fastest to slowest category. Racers are instructed that they must announce and provide space when overtaking a rider ahead of them, and the overtaken rider must also accommodate to the extent possible.
Hygiene and Respiratory Etiquette
Hand-sanitizer dispensers are available to volunteers and racers at every start and finish location so they can be used for hand hygiene in place of soap and water. Race Directors monitor and replenish as needed.
Volunteers and racers are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in provided trash receptacles and wash or sanitize their hands immediately afterward. Respiratory etiquette is supported by making tissues and trash receptacles available.
Staff and volunteers must check for symptoms at home and report symptoms immediately to Race Directors via email. Race Directors document all symptoms. Staff and volunteers exhibiting symptoms must stay home and seek testing. High-risk individuals are discouraged from participating. Individuals exhibiting COVID-19 symptoms are instructed not to participate and to stay home.
Cleaning and Disinfection
Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work surfaces and equipment. All equipment including tables, chairs, timing equipment, and signage is wiped down and disinfected after every race.
Communications and Training
This COVID-19 Preparedness Plan was communicated to Race Directors June 16, 2020 and necessary training was provided. Additional communication will be ongoing. Training will be provided to volunteers at each race. Instructions will be communicated to racers and the community the ACC website and posted signage at races.
The Board of Directors is to monitor how effectively the plan has been implemented. Race Directors are to work through this new plan, recommend changes, and update the training as necessary. This COVID-19 Preparedness Plan has been certified by ACC and was posted on June 16, 2020. It will be updated as necessary.
ACC permits include course options for both time trials and mass start races. In order to comply with current reopening guidelines we will run all races as time trials with a maximum of 50 racers. In the event that social distancing guidelines are relaxed we will amend our plan to run mass start races with additional racers.